SYSTEMIZED HYBRID • VOICE DATA ENTRY
Voice Commands for Add New Admission
This page explains only the voice commands used while entering a new Admission record.
It is intended as a practical user guide so the operator knows what to say,
when to say it, and what the system will do.
How to Use Voice Entry
Speak the value for the current field, then use voice commands to move through the form.
1
Start Add New
Open a new Admission record in the normal way.
2
Speak the Value
Say the value required in the currently active field.
3
Say “Tab”
Move to the next Admission field.
4
Continue and Save
Complete the remaining fields and say “Save” when finished.
If one phrase is not recognized, try another supported phrase for the same action.
Several alternative voice phrases are accepted because speech recognition may hear the same
word differently.
Add New Field Order
Voice navigation moves through the Add New form in this order.
| Step |
Field |
What to Speak |
| 1 | Re-Adm # | Speak the required number or text. |
| 2 | Personal # | Speak the required number or text. |
| 3 | Campus | Speak the Campus option. |
| 4 | Admitted to Class | Speak the admission class or code. |
| 5 | Date of Admission | Speak the date. |
| 6 | Date of Birth | Speak the date. |
| 7 | Student Name | Speak the student's name. |
| 8 | Father Name | Speak the father's name. |
| 9 | Father's NIC # | Speak the digits. |
| 10 | Guardian | Speak the guardian name. |
| 11 | Class | Speak the Class option. |
| 12 | Section | Speak the Section option. |
| 13 | Form B Number | Speak the number or code. |
| 14 | SMS / Phone | Speak the phone digits. |
Move Between Fields
Use these commands while entering a new Admission record.
Next Field
Moves forward
Moves the cursor to the next Add New field.
Tab
Tap
Deb
Dep
Dab
Tabs
Taps
Depth
pass
enter
Previous Field
Moves backward
Moves the cursor to the previous Add New field.
Back
Go Back
Back Field
Previous Field
Previous Box
Move Back
Move Back Field
Use “Tab” for the next Add New field.
Do not use “Next” for field movement.
Speaking Normal Text
Most text fields accept ordinary spoken words directly.
Example
When Student Name is active, simply speak the student's name.
Active field: Student Name
Say: “Muhammad Ali”
Result: Muhammad Ali appears in the field
If the field already contains text, the new spoken words are normally added.
Use Select All first if you want to replace the old value.
Select Existing Text
Select the current textbox value before speaking a replacement.
Select Text
Selects current value
Select
Select All
Select Text
Select All Text
Current value: Mohammad Ali
Say: “Select All”
Then say: “Muhammad Ali Khan”
Result: the selected value is replaced
Campus Selection
Speak the required Campus while the Campus field is active.
Boys
Selects Boys Campus
Boy
Boys
Boy Campus
Boys Campus
Girls
Selects Girls Campus
Girl
Girls
Girl Campus
Girls Campus
Class and Section Selection
Speak the option shown in the active dropdown.
Class
Selects Class
Speak the required Class option while Class is active.
Five
Class Five
Select Five
Section
Selects Section
After Class, say Tab and then speak the required Section.
A
Section A
Select A
The exact words depend on the options currently available in the Class and Section lists.
Speaking Dates
Use these patterns for Date of Admission and Date of Birth.
Day Month Year
Full date
3 March 2007
3rd March 2007
Three March 2007
Third March 2007
Three March Two Thousand Seven
Month Day Year
Full date
March 3 2007
March Third 2007
March 3rd Two Thousand Seven
Numeric Date
Day month year
25 03 2007
25/03/2007
25-03-2007
3-3-2007
Short Date
Short entry
25 06
3
3rd
Three
Third
Twenty Five
Active field: Date of Birth
Say: “Three March Two Thousand Seven”
Result: 03 March 2007 is entered
Father's NIC Number
Speak the digits while the NIC field is active.
Speak Digits or Number Words
You can speak digits individually or in numeric groups.
The system enters the digits and applies the normal NIC formatting.
Say: “One Two One Two Four Two Two One Three Three Three Three”
Result: the digits are entered in the NIC field
You do not need to speak the dash positions.
SMS / Phone Number
Speak the digits naturally while the phone field is active.
Spaces Are Removed Automatically
You can speak digits one by one or in groups.
The final value is entered without spaces.
Say: “Zero Three Zero One Eight Seven Seven Five Three Seven”
Result: 0301877537
Speaking Numbers, Slash and Ordinals
Useful when entering mixed admission codes.
Example
Say: “Two Seven Nine Seven Slash Eighth Purple”
Result: 2797/8TH purple
Ordinal words such as First, Second, Third, Fourth, Fifth, Sixth,
Seventh, Eighth, Ninth, Tenth, Eleventh and Twelfth can be used.
Save the New Admission Record
Save can be spoken while any Add New field is active.
Save
Starts Save
Use any of these phrases:
Save
Save Record
Save It
Save Student
Save Admission
Add New Save
Say: “Save It”
Result: the current Add New record starts the normal Save process
Complete Voice Entry Example
A simple example of moving through several Add New fields.
Re-Adm #: “2797”
Say: “Tab”
Personal #: “4587”
Say: “Tab”
Campus: “Boys Campus”
Say: “Tab”
Admitted to Class: “Eighth Purple”
Say: “Tab”
Date of Admission: “Three March Twenty Twenty Six”
Say: “Tab”
Date of Birth: “Third March Two Thousand Seven”
Say: “Tab”
Student Name: “Muhammad Ali”
Say: “Tab”
Father Name: “Ahmed Khan”
Continue through the remaining fields using “Tab”
When complete, say: “Save It”
Quick Voice Command Reference
A short list of the most important Add New commands.
| Purpose |
What to Say |
| Next Field |
Tab, Tap, Deb, Dep, Dab, Tabs, Taps, Depth |
| Previous Field |
Back, Go Back, Back Field, Previous Field, Previous Box, Move Back, Move Back Field |
| Select Text |
Select, Select All, Select Text, Select All Text |
| Campus |
Boy, Boys, Boy Campus, Boys Campus, Girl, Girls, Girl Campus, Girls Campus |
| Class |
Speak the option shown in the Class list |
| Section |
Speak the option shown in the Section list |
| Date |
3 March 2007, Third March 2007, 25 03 2007, 25/03/2007, etc. |
| NIC |
Speak digits or number words |
| Phone |
Speak digits or number words |
| Save |
Save, Save Record, Save It, Save Student, Save Admission, Add New Save |