Teacher Portal System

Module 1: Mark Presentee

The Mark Presentee module allows teachers to record their own arrival and departure times every day. To ensure accuracy, attendance can only be marked when the teacher is physically inside the institute and connected to the official Wi-Fi network. This prevents misuse and ensures that attendance is genuine.

• Teachers mark their arrival time in the morning.
• Teachers mark their departure time when leaving the institute.
• Attendance is allowed only within institute boundaries (via Wi-Fi check).
• Prevents marking attendance from home or other locations.

Module 2: Check Biodata

The Check Biodata module provides teachers with quick access to their personal and professional details. This section acts as a digital record, storing all important information about the teacher in one place. Teachers can verify their biodata anytime, ensuring accuracy and transparency in institutional records.

• View complete personal information such as name, date of birth, and contact details.
• Check academic qualifications and professional qualifications.
• Verify basic pay and related employment details.
• See the number of casual leaves allowed per month.
• Access all other records maintained by the institute about the teacher.

Module 3: Allot Home

The Allot Home module allows teachers to assign homework to their classes as per the subjects allocated to them. This system is flexible, enabling teachers to submit homework from anywhere—whether inside the institute, from a distant campus, or even from home while on casual leave. All homework is securely saved in the online database, making it easy to manage and access anytime.

• Teachers can allot homework only to classes officially assigned to them.
• Homework can be submitted from any network, including from home or distant campuses.
• Every submission is saved in the online database for record keeping and future access.
• On submission, teachers are prompted whether they wish to send homework via WhatsApp from their own mobile phone.
• If they click Yes, the homework is sent immediately from their mobile.
• If they click No, the homework will later be forwarded by the Super Admin of the institute.
• If a mistake is made, teachers can re-access, correct, and update the same homework anytime.

Module 4: Mark Attendance

The Mark Attendance module allows teachers to efficiently record student attendance. Teachers can mark students as absent, sick, or on urgent leave for their own classes. Additionally, they are allowed to mark attendance for another class if the regular teacher is on casual leave. This system ensures smooth class management and accurate attendance records.

• Mark students as Absent, Sick, or on Urgent Leave.
• Attendance can be marked not only for their own class but also for other classes when the regular teacher is on leave.
• If a student arrives late or is marked absent by mistake, teachers can change the status back to Present on the same day.
• Ensures accurate and up-to-date attendance records for all classes.

Module 5: Marks Entry

The Marks Entry module enables teachers to allot marks for students quickly and accurately. The system automatically displays the Award List on a subject-wise and class-wise basis, showing each teacher only the records for the classes and subjects officially assigned to them. This ensures full security, transparency, and fairness in the examination process.

• Teachers can enter marks per student for each subject and class.
• The system generates the Award List per subject/class, visible only to the respective teacher.
• No teacher can view or modify another teacher’s Award List.
• Once submitted, the Award List is locked and cannot be modified by the teacher in the future.
• If a correction is required, proof must be shown to the Super Admin, who alone has the authority to make changes.
• Marks entry can be done from any location, including from home, even when the institute is closed.

Module 6: Check Syllabus

The Check Syllabus module provides teachers with direct access to the official syllabi of all classes and subjects scheduled by their institute. This ensures that teachers always remain aligned with the academic plan, helping them to continue lessons smoothly throughout the academic year without confusion or delay.

• Teachers can view the syllabus of each class assigned to them.
• Access the subject-wise syllabus designed and approved by the institute.
• Ensure lessons are taught in sequence, avoiding repetition or missed topics.
• Stay updated with changes or updates made by the academic department.
• Guarantees uniformity of teaching across different sections and campuses.

This module is highly important because it ensures that all teachers follow the same structured academic plan. By keeping every teacher updated, institutes can maintain consistency, fairness, and quality of education across all classes, regardless of subject or campus location.

Module 7: Confidential Data

The Confidential Data module is reserved for the institute’s owners, directors, and principals. It provides a secure platform to monitor the financial health of the institution by giving detailed insights into income and expenses. This data is presented in a structured way, allowing leaders to make informed decisions about resource allocation, budgeting, and future planning.

• Check income and expenses on a daily, weekly, monthly, or yearly basis.
• View financial data collectively for all campuses with a single click.
• Analyze per-campus financial performance individually.
• Separate insights for schools and colleges under the same institute.
• Access restricted only to authorized leadership for maximum security.

This module is one of the most important tools for institute leadership. By consolidating financial data across all campuses and providing both collective and detailed views, it ensures complete transparency. Decision makers can quickly assess performance, identify areas of concern, and plan for sustainable growth with confidence.

Frequently Asked Questions (FAQs)

• Q: Can teachers mark their own attendance from home?
  No, attendance can only be marked when teachers are inside the institute and connected to the official Wi-Fi network.
• Q: Can teachers modify marks after submitting the Award List?
  No, once submitted, the Award List is locked. Only the Super Admin can make changes if valid proof is provided.
• Q: Can homework be submitted from outside the institute?
  Yes, teachers can allot homework from home or any location. It is stored online and may also be sent through WhatsApp or by the Super Admin.
• Q: Who can access the Confidential Data module?
  Only authorized leadership such as institute owners, directors, and principals can access financial records.
• Q: How does the syllabus feature help teachers?
  Teachers can always check the latest syllabus for each class/subject, ensuring uniformity and smooth academic progress throughout the year.